YATTON KEYNELL PARISH COUNCIL
MINUTES OF A MEETING OF YATTON KEYNELL PARISH COUNCIL
A Meeting of the Parish Council was held on Monday 4th July 2011 at 7.00pm in the Village Hall.
Present: Cllr A. Parker (Vice Chairman and chair of this meeting), Cllr C Dash, Cllr B Ford, Cllr R. Miles, Cllr R. Penny, Cllr J. Skinner and Cllr A. Woolford, Mrs Rogers-Jones (Clerk).
1. PUBLIC GALLERY.
There was one member of the public present, however no issues were raised.
2. REGISTER OF INTERESTS.
3. APOLOGIES FOR ABSENCE.
Cllr Davies (Chairman), Cllr Burgess and Cty Cllr Scott.
4. MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY 6TH JUNE 2011
There was one amendment to the minutes, which was to include the full title of planning application number N/11/01065/CLE. The minutes were accepted as a true record of the meeting and duly signed.
5. ACTION POINTS FROM THESE MINUTES – LONG STONE ON THE A420.
Cllr Skinner has written to Chippenham Without Council, sharing the information he had obtained regarding the refurbishment of the Long Stone, in order to progress the project. The bus stop sign had been replaced and work on the drains carried out.
a. Applications Received.
i. N/11/02426/LBC and N/11/02142/FUL; Garden Wall, Steps and External Boiler and Internal and External Alterations to Ivy Farm, West Yatton. The Parish Council recommended approval for this application.
ii. N/11/01927/LBC: Internal and External Alterations Including installation of Five Rooflights and Internal Changes to Roof of Single Storey West Range, Pound House, West Yatton. The Parish Council recommended approval for this application.
b. Planning Updates.
The Clerk notified the meeting that following the local authority meeting the Castle Combe racing Circuit had rescinded 6 defensive driving days. The Clerk would provide an update at the next meeting so that all councillors were clear on the Racing Circuit’s entitlements to hold specific events and races.
7. TO CONSIDER THE USE AND LOCATION OF THE REDUNDANT TELEPHONE KIOSK
Cllr Dash was aware that other local councils had refurbished their phone boxes following transfer of ownership to the parish council. Yatton Keynell’s kiosk was still awaiting disconnection. Once this was complete the Parish Council could decide what to do with the phone kiosk. It was suggested that the parishioners views be sought. Cllr Skinner would ask for comments through the website. In the meantime Cllr Skinner would give the kiosk a clean.
8. SUB COMMITTEE REPORTS
a. Clarke Leaze Recreation Ground – Cllr Miles reported that the fencing had been repaired but there was a degree of vandalism being inflicted on the park. It was agreed that it would be necessary for a full playground survey to be carried out in order for the Parish Council to consider its options and determine the likely budget that would be needed to consider repair and any possible improvements.
b. YKRA Recreation Ground – Cllr Dash would arrange for the placing of the memorial plaque for Mr Dix. Cllr Skinner had reported the broken bench to the YKRA for a second time.
c. Local Development Framework – Cllr Davies. Nothing to report.
d. Emergency Planning – Cllr Parker. Nothing to report. It was agreed that it would be prudent to liaise with Wiltshire Council on any updates.
e. Village Tidiness – Cllr Parker. The surgery footpath was untidy and overgrown. Cllr Parker would ask the Village Steward to invest some time in tidying the path.
f. Market Cross – Cllr Skinner had ordered new lighting and sensors to replace the dysfunctional original lights. It was agreed that the garden lacked colour and so approval was granted to provide £120 of suitable colourful plants for the Market Cross, leaving the decision for purchasing the appropriate plants to Flourish and Bloom.
9. RISK ASSESSMENT REGISTER REVIEW
The risk assessment register had been brought up to date with a check sheet for the relevant Councillors to sign off following their inspections of the relevant areas within the risk assessment register. These check sheets would be brought to meetings to enable thorough discussion and follow up action.
Cllr Dash proposed that a tree survey of parish council owned trees be undertaken. It was agreed that a local tree surveyor would be sought to carry out an inspection.
10. APPROVAL OF ANNUAL ACCOUNTS
The Clerk explained that the annual accounts were proving to be very difficult to reconcile with the previous annual accounts and therefore they were not ready for Council Approval. There was a positive discrepancy of £650. However the Parish Council was satisfied that the Council had met the full criteria as laid down in the Annual Governance Statement and this was duly signed by the Chair of the meeting. It was agreed that the Council delegate responsibility to the Chairman to work with the clerk to either assist with the reconciliation of the accounts, or to record an irreconcilable error and forward the accounts to the Auditor with a note to this effect.
11. MONTHLY ACCOUNTS:
Community Account Balance £ 200.00
Business Premium Account Balance £ 30,854.16
Requests for Payment:
Flourish and Bloom – May £ 456.64
Flourish and Bloom – June £ 355.20
Phil Hall Carpentry (Recreation Ground work) £ 141.40
Complete Weed Control £ 162.60
Clerk’s Expenses £ 324.02
Petty Cash (via Cllr Dash) £50.00
Burial Ground (Mrs Smith) £196.00
The accounts were accepted by the meeting and cheques were duly signed.
The Wiltshire Council Road Resurfacing Schedule had been placed on the website and the notice board.
13. COUNCILLORS QUESTIONS AND ITEMS FOR FUTURE MEETINGS
Cllr Dash raised the issue of three WWII paintings that had been sponsored by the village and were now in the custodian of Chippenham Museum. He felt that it would be beneficial to the village if more information was made available of the whereabouts, history and value of the paintings. It was agreed that Cllr Dash would make enquiries with Chippenham Museum.
There were several trees along The Street which were overhanging from private gardens and were causing some obstructions to pedestrians. Cllr Parker agreed to write to the known residents asking them to cut back the offending branches.
The meeting finished at 8.40 pm