Parish Council Meeting – Minutes 14th May 2018

Yatton Keynell Parish Council MINUTES OF A FULL MEETING OF YATTON KEYNELL PARISH COUNCIL Monday 14th May 2018 Present: Cllr A Parker (Chair), Cllr. M Crookall, Cllr. C. Grainger, Cllr. F. Plowman, Cllr K Jones, and Ian Plowman (Clerk) Apologies: Cllr. M Green, Cllr R Whittaker Also Present: 3 Members of the public 1. PUBLIC GALLERY Melodie Woodcock introduced herself to the council and was unanimously co-opted to serve on the Parish Council. 2. REGISTER OF INTERESTS Cllr F Plowman – Clerk’s Salary 3. APOLOGIES FOR ABSENCE Cllr M Green, Cllr R Whittaker granted a further sabbatical of three months. 4. MINUTES OF THE LAST PARISH COUNCIL Minutes of the Meetings – 9th April 2018 Signed By: Cllr A Parker 5. REGISTER OF ACTION PCC have been given copies of NALC articles, we await their response. Clarks Leaze play area, Clerk to ask J Bruce Scott for an estimate to repair or replace the fence. Parish Steward to be asked to treat the weeds throughout the village on his June visit. 6. PLANNING 18/03236/106 – Discharge of Sct 106 planning obligation for planning permission N/02/01554/COU – Springfield Farm, Yatton Keynell, SN14 7JZ Support 18/03007/FUL – Full Planning Permission for Groundworks and Drainage Proposals – Land south East of Jnct 17 of M4 Motorway. Object – This application, if granted, pre-empts any debate over the future full application for the site and should therefore not be granted. It was noted that WS Atkins, a prime engineering consultant to Wiltshire County, have a financial interest in the work associated with this application 7. CLERK & FINANCE Insurance – It was agreed...

Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return

Yatton Keynell Parish Council NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF UNAUDITED ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2018 Local Audit and Accountability Act 2014 Sections 26 and 27 The Accounts and Audit Regulations 2015 (SI 2015/234)     1. Date of Announcement – 1st June 2018 2. Each year the smaller authority’s Annual Governance and Accountability Return (AGAR) needs to be reviewed by an external auditor appointed by Smaller Authorities’ Audit Appointments Ltd. The unaudited AGAR has been published with this notice. As it has yet to be reviewed by the appointed auditor, it is subject to change as a result of that review. Any person interested has the right to inspect and make copies of the accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested. For the year ended 31 March 2018, these documents will be available on reasonable notice by application to: Ian Plowman Clerk to Yatton Keynell Parish Council 23 John Aubrey Close, Yatton Keynell Tel: 01249 783 764 E mail: clerk@yattonkeynell.com Commencing on: 4th June 2018 And ending on: 13th July 2018 3. Local government electors and their representatives also have: The opportunity to question the appointed auditor about the accounting records; and The right to make an objection which concerns a matter in respect of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is...

Parish Council Meeting – Agenda 4th June 2018

Yatton Keynell Parish Council THE NEXT MEETING OF THE PARISH COUNCIL WILL TAKE PLACE ON MONDAY 4th June 2018 AT 19:00 IN THE VILLAGE HALL Committee Room, YATTON KEYNELL Councillors are reminded of their duty to attend this meeting, and to consider their decisions in the light of the legislation on Discrimination and on Crime and Disorder. Members of the public are welcome to attend the meeting but may only speak in the 15 minutes set aside for public participation and to bring matters of concern to the attention of the Council. AGENDA 1. PUBLIC GALLERY 2. REGISTER OF INTERESTS 3. APOLOGIES FOR ABSENCE 4. MINUTES OF PARISH COUNCIL MEETING HELD ON MONDAY 14th MAY 2018 5, REGISTER OF ACTIONS 6. PLANNING Wiltshire Housing Site Allocation Plan 18/04901/TCA – Fell 2 poplars Grove Lane, Yatton Keynell 7. CLERK & FINANCE Payments for Authorisation Village Maintenance 8. COUNCILLORS QUESTIONS AND ITEMS FOR FUTURE MEETINGS THE NEXT MEETING WILL TAKE PLACE ON MONDAY 2nd JULY 2018 AT...

Accounts for the Year ending 31st March 2018

The Annual Governance & Accounting Statements for year ending 31st March 2018 were approved by the Parish Council on 14th May 2018. Annual Governance Report 2017-18 Annual Internal Audit Report 2017-18 Annual Accounting Statements 2017-18 Bank Reconcilation Certificate of Exemption CBF Report Expenditure Summary Fixed Assets Variance...

Parish Council Meeting – Minutes 9th April 2018

Yatton Keynell Parish Council MINUTES OF A FULL MEETING OF YATTON KEYNELL PARISH COUNCIL Monday 9th April 2018 Present: Cllr A Parker (Chair), Cllr. C. Grainger, Cllr. M Green, Cllr. F. Plowman, and Ian Plowman (Clerk) Apologies: Cllr. M Crookall, Cllr K Jones, Cllr Baroness J Scott of By Brook OBE Also Present: 5 Members of the public 1. PUBLIC GALLERY No issues raised 2. REGISTER OF INTERESTS Cllr F Plowman – Consulted Neighbour – 18/20272/FUL 3. APOLOGIES FOR ABSENCE Cllr M Crookall, Cllr K Jones & Cllr Baroness J Scott of By Brook OBE. Cllr R Whittaker is on sabbatical for three months. 4. MINUTES OF THE LAST PARISH COUNCIL Minutes of the Meetings – 5th March 2018 Signed By: Cllr A Parker 5. REGISTER OF ACTION Churchyard Status – Chair to arrange meeting with representative of PCC to discuss opinions published by NALC re Churchyards. Burial Ground Charges have been published and sent to local Funeral Directors, stonemason and Benefice Office. The establishment of a Children’s Funeral Fund announced by No.10 on 31st March 2018 was noted, how this is implemented will be monitored. 6. PLANNING 18/20272/FUL – Demolition of Existing Garage Premises; Erection of Four Detached Dwellings and Associated Garaging & Landscaping – Phillips Car Bodywork Ltd, Yatton Keynell, SN14 7JT. Support – subject to conditions – as stated below. The Council were informed that there is currently a site drainage report being prepared. The Council seeks clarification on the ownership of the drainage ditch between the site and John Aubrey Close and the arrangement for future access. The Council requests that the pavement in Grittleton...

Parish Council Chairman’s Report 2017 – 18

Like all Parish Council we have our routine and regular business but in the year now closing the by far major topic for consideration has been the Draft Wiltshire Housing Site Allocations Plan. In respect of Yatton Keynell, 7 sites had been identified (although the draft included what is now Blacksmith Close as a potential site). These were progressively filtered down until in the final iteration, site 482 – Land East of Farrells Field was finally put forward in the Plan. This was not the first time development of this site had been proposed and we knew that Charles Church (Persimmon) had an option on the site. They had approached us some 3 years ago to gauge our views on a proposal they tabled which amounted to about 30 houses. At that time we could see no justification for this additional housing; the school was at capacity and the doctors’ surgery had put in plans to extend the premises to accommodate the numbers of patients already registered. Nevertheless we were not at all surprised to see this proposal in the Plan and we had to consider it afresh. Understandably, it provoked a strong response from the residents and neighbours of Farrells Field and we had an obligation to listen carefully to all sides of the argument. We consulted School Governors and Jubilee Field Surgery to assess their positions. Very interestingly we were advised that the 2017 intake was well under the ceiling and the future projections suggested that the additional children anticipated from another 30 houses could easily be accommodated. Similarly the Surgery felt able to accommodate another 90...